Documentation

UMIS general documentation

/ Submit Registration

📘 Submit Registration Module

1. Overview

The Submit Registration page is the final stage of the course registration process in the university student portal.

This module allows students to confirm and officially submit their course registration for a specific semester after completing all required registration steps.

Once submitted, the system records the registration in the database and marks the student’s registration status as completed for that semester.

2. Location in the Portal

Navigation path:

Dashboard → Registration → Submit Registration

This module appears after the student has completed the following steps:

  1. Commence Registration

  2. Select Courses

  3. Select Meal Type (if applicable)

  4. Select Residence

  5. Select Worship Center

  6. Review Selected Course List

  7. Review Timetable

  8. Check Outstanding Courses

Only after these steps can the student proceed to Submit Registration.

3. Information Displayed on the Page

Before submission, the system displays a summary of the student’s registration details for verification.

Fields Explained

Field

Description

Semester

The academic session and semester being registered

Matric No.

Unique student identification number

Student Name

Full name of the student

School

The academic school or faculty

Study Level

Current academic level of the student

Selected Meal

Chosen meal plan (if applicable)

Selected Residence

Accommodation selection

Off Campus

Indicates if the student lives off campus

Financial Approval

Shows whether the student’s fees have been approved

Completed Registration

Indicates whether registration has already been submitted

Selected Credit Hours

Total credit units selected by the student

This summary ensures the student reviews their registration information before submission.

4. Submit Registration Button

The Submit Registration button is the action used to finalize the course registration.

When the student clicks this button, the system performs several checks before accepting the submission.

5. Step-by-Step Process to Submit Registration

Step 1 – Review Registration Details

The student reviews the information displayed on the page including:

  • Selected courses

  • Credit hours

  • Residence

  • Meal plan

  • Registration status

This ensures the information is correct.

Step 2 – Click “Submit Registration”

The student clicks the Submit Registration button.

This action triggers the registration submission process.

Step 3 – System Validation

The system performs several validation checks such as:

  • Ensuring the student has selected courses

  • Confirming credit hours are within the allowed range

  • Checking financial approval status

  • Verifying no missing registration requirements

If any condition fails, the system prevents submission and displays an error.

Step 4 – Registration Record Update

If all conditions are satisfied, the system updates the database by:

  1. Saving the selected courses

  2. Recording the semester registration

  3. Updating registration status

Example system logic:

Registration Status = Completed

Step 5 – Confirmation

Once successfully submitted:

  • The system marks Completed Registration = Yes

  • The registration becomes official and recorded

  • The student cannot modify the registration unless reopened by administration

Step 6 – Proceed (GO Button)

After submission, the student can click the GO button to proceed to the next stage or return to the dashboard.

6. System Controls and Restrictions

The portal enforces certain rules to maintain academic integrity.

Students Cannot:

  • Submit registration without selecting courses

  • Exceed allowed credit hours

  • Submit registration without meeting financial requirements

Administrators Can:

  • Reopen registration

  • Modify submitted records if necessary

7. Importance of the Submit Registration Module

This module ensures that:

  • Student course selections are officially recorded

  • Academic departments can track student enrolments

  • Timetables and class lists are generated

  • Students become eligible for examinations

Without submission, registration is considered incomplete.