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Clearance & Status Verification Guide

After you have initiated your payment, the system requires several levels of administrative approval. Use this guide to track your progress from "Payment Made" to "Fully Cleared."

Step 1: Verify Finance Status

Before checking registration, ensure the Finance office has acknowledged your payment.

  1. Navigate to Finance > Check Finance Status.

  2. Review the Finance Approval row.

    • Status "No": Your payment is either still processing or hasn't been verified by the Bursary.

    • Status "Yes": You are financially cleared for the semester.

  3. Note your Fees to pay balance. If it is 0 or a negative number (e.g., -460,418.2), it indicates you have successfully covered the semester's charges.

Step 2: Track Current Registration Progress

Once finance is cleared, you need to monitor the academic approval chain.

  1. Navigate to Finance > Check Registration Status.

  2. The Current Registration Status tab displays a vertical list of requirements for the active semester (2025/2026.2).

  3. Key indicators to watch:

    • Submitted Registration: Should be "Yes" (indicates you've clicked 'Submit').

    • Course Advisor: Needs to be "Yes" (indicates departmental approval).

    • Registry: The final approval needed before you are officially registered.

Step 3: View Historical & Semester-Specific Status

For a broader view of your standing across all semesters, use the tabular view.

  1. While in the Check Registration Status menu, click the Semester Registration Status tab at the top.

  2. Locate the current row (2025/2026.2).

  3. This table allows you to compare your current status with previous years to ensure no outstanding "No" marks are lingering from past sessions, which could block your current graduation path.

Step 4: Accessing Finance Clearance

Once all approvals in the previous steps are marked "Yes," you can generate your official clearance.

  1. Navigate to Finance > Finance Clearance.

  2. If you are fully cleared, your official digital clearance slip will appear here.

  3. Action: Use the PDF or Excel buttons at the top right to download and save a copy of this document for your records.

    Note: If this page is blank (as seen in the screenshot), it means the "Finance Approval" from Step 1 is still pending or your registration hasn't been finalized by the Registry.