Documentation

Printing Your Course Form

The Course Form is your official proof of registration at Babcock University. It lists your approved courses, credit units, and departmental endorsements. You can only access this once your financial and academic approvals are complete.

1. Printing the Current Semester Course Form

Once you have completed the registration steps and received all necessary "Yes" approvals (Finance, Advisor, and Registry), follow these steps:

1. Navigate to Finance: On the left sidebar, click the Finance dropdown.

2. Select Print Course Form: Click the Print Course Form sub-menu.

3. Generate Document: If your registration is fully processed, your current semester form will appear in the main window.

4. Download/Print: Use the PDF button at the top right of the portal to download the official version.

   • Note: If the page is blank, refer back to the "Check Registration Status" guide to see which approval is missing.

2. Accessing Previous Course Forms

If you need a record of courses taken in past years (e.g., for transcript verification or reference), the portal maintains a digital archive.

1. Open the Printing Menu: Go to Finance > Print Course Form.

2. Switch Tabs: Click the Print Previous Course Forms tab at the top of the screen.

3. Select the Semester: You will see a table listing all previous semesters (e.g., 2017/2018.1, 2023/2024.2, etc.).

4. Click to Open: Click on the specific Semester link (in blue) for the year you wish to view.

5. View and Print: The system will generate that specific year's form. You can then export it as a PDF for printing.

3. Understanding Your Course Form

When you open the document (as shown in your third image), verify the following key details:

• Status Watermark: A valid form should have the "Fully Registered" watermark across the bottom.

• Total Units: Ensure the "Total Units" (e.g., 21.0) matches your requirements.

• Approval Signatures: The form will digitally display the names and dates for Course Advisor Approval and School Officer Approval.

• Selected Course List: Confirm all Course IDs (e.g., MLSC416, GEDS126) and their corresponding Credit Hours are correct.

Important Reminder

Always save a PDF copy of your "Fully Registered" course form to your personal email or cloud storage. This is your primary defense in case of any result discrepancies at the end of the semester.