Documentation

BICS provides a complete set of tools designed to make internal communication within Babcock University simple, efficient, and paperless.

1. Dashboard: serves as your homepage after login. It provides a quick overview of recent memos, notifications, pending actions, and important updates, allowing you to stay informed at a glance.

2. Compose: enables users to create and send official memos to individuals, positions, departments, or groups within the university. Memos can be sent immediately or scheduled for future delivery.

3. Proxy Assignment: allows authorized users to delegate memo-sending responsibilities to another staff member. This is especially useful for department heads, directors, and other officials who may require assistants or secretaries to send memos on their behalf.

4. Inbox: contains all memos received by the user. It allows users to view, read, download attachments, and manage incoming communications efficiently.

5. Draft: stores memos that have been created but not yet sent. Users can return to these drafts at any time to edit, complete, and send them later.

6. Sent: keeps a record of all memos successfully sent by the user. It provides an easy way to review past communications and track previously delivered memos.

7. Archives: helps users organize their mailbox by storing important memos that may be needed for future reference while keeping the Inbox clutter-free.

8. Trash: temporarily stores deleted memos. Users can restore memos to their Inbox if needed or permanently delete them when they are no longer required.

9. Memo Template: allow you create, save, and reuse predefined memo formats. This feature saves time, promotes consistency, and simplifies the process of preparing frequently used communications.